Smashwords have a really long “bible” for you to wade through. But assuming your book is relatively clean, all you really need is what you find in this post. Just in case, save a copy of your MS before adding these changes.
I believe the instructions work for D2D too.
Smashwords requires the addition of “Smashwords Edition” on the copyright page.
First things first. Before your individual chapters, remove the page break (which you get by clicking ctrl+enter) and manually insert a section break “new page.” This can be found on your Layout tab in the ribbon. Repeat this for all your chapters.
Header Styles
In your document, press Ctrl+A to highlight all.
Click “Normal” as Formatting Style box on the MS Word ribbon.
Right click on box to
Modify.
Pick font and first-line tab (if needed), and go to
Paragraph to set the spacing after your paragraphs to what works best for you. Click “do not add space between paragraphs.” Leave line spacing at “At least” or don’t touch at all.
Run through your MS to highlight your chapter headings and use the “Header 1” and “Header 2” features, and modify as above.
Manually use bullet points where necessary.
For special formatting, commandeer another Formatting Style box and modify as desired. Then run through your MS, highlight the text you wish to format, and click your commandeered Formatting Style Box.
Note: do this in one go. Next time you open your document, your modifications may no longer be set to your specifications.
Find/replace
Using the global change feature, or “Find replace,” is easy.
Note: from now on, when you see X, type a blank space
Ctrl+A to highlight all
Ctrl+H to open “Find replace.”
Find: ”
Replace: ==
Click “replace all”
Find: ==
Replace: ”
Click “replace all”
[To harmonize curly quotation marks and straight ones]
Find: XX
Replace: X
Click “replace all”
(Repeat until number of occurrences is 0)
[To remove double blank spaces]
Find: ^pX
Replace: ^p
Click “replace all”
(Repeat until number of occurrences is 0)
[To remove blank spaces at the end of paragraphs]
Find: X^p
Replace: ^p
Click “replace all”
(Repeat until number changed is 0)
[To remove blank spaces at the beginning of paragraphs]
Table of Contents
Setting up a Table of Content (ToC) that is suitable for Smashwords isn’t difficult, but a little mind-numbing.
Start by creating a new page after the copyright statement, before chapter one, using the section break “new page” feature (see above).
Press “return” twice and give yourself a header: Table of Contents. Centered or justified or left, it doesn’t matter.
Now type all the relevant contents you want to link to:
Chapter One
Chapter Two
Chapter Three
Other Books
Acknowledgements
Now the really dull work begins. Scroll through your maniscript to “Chapter One” and highlight the two words. In the ribbon, find “Bookmark” and click open. In the top field, write “one,” and click add.
Scroll through your MS to find “Chapter Two.” Highlight, bookmark, write “two” and add.
Continue.
Scroll to “Other Books.” Highlight, bookmark, write “books” in the top field (it only accepts one word) and add.
Once you’ve bookmarked all the headings you wish to include in your ToC, move back up to your actual Table of Contents.
Highlight “Chapter One” and click “hyperlink.” By default, the box should open to find in “current document.” Locate the word “one,” i.e. the word with which you bookmarked the actual chapter one, click on it and accept.
Repeat this process with your remaing contents. I told you it would be dull, didn’t I?
You can check if it works by testing it, usually by pressing control and clicking the link.
That’s it. Your table of contents is complete.
And they lived happily ever after. The End.
If your MS was relatively clean to begin with, you should be just about done now. Have a quick read through and change the font size on your title page (ideally using a style box, but manually should do just fine), and then manually center the text on the title page and the copyright information.
If your manuscript has undergone many edits and changes, you might need to wipe all formatting and start again by applying italics and/or bold font, then follow the steps as laid out here, or ask a professional.
Good luck.
